NL Manager's Meeting Notes - 09/26/2013

• CMC (presented by Belinda Cox):
• Theme this year, "Build Up Our City"
• Online contributions, starting October 1st through October 31st
• Online auctions starts October 7th through October 18th
• 2nd Annual Fall Festival (Library Dept's fundraiser), on October 31st from 11am-2pm at Library Plaza
• Goal last year was $47k and reached $46k; this year's goal is $45k
• SAFETY (Laura Covington)
• Launching another safety initiative in January of 2014
• Safety Committee is seeking 1 member from NL staff to join committee
• COMPUTER-USE ONLY CARDS (Theodora Ume-Ezeoke)
• Refer to Library policy on Computer-Use Only Cards and follow closely
• No more guest/courtesy/temporary passes or cards to public; consistency across Library system is important for our customers
• Existing card # can be given as courtesy to customer if they present valid photo ID
• NOTE: Matricula Consular (Mexican Matriculate) can be used as valid photo ID for adults registering for a Comp-Use Only Card.
• (Smart Money: retain 3 years of financial docs)
• SPROCKET (Karrington Burnett)
• Sprocket manual can be found on NL Blog
• Ensure that on each Sprocket request (work order) that the correct location (HIL or RIN) has been uploaded in the appropriate field (located right under Contact Name field).
• (Please, Cc manager and person-in-charge (PIC) if you submit a work order. -MM)
• PERSON-IN-CHARGE (PIC) (Mary Wagoner)
• NL Admin. is asking that all locations have a PIC at each location and to bold the PIC on the weekly work schedule.
• SIRSI WORKFLOWS (Erin Cody)
• Staff working to setup a new profile when we log in to Workflows; more details coming soon via email. Changes to take place soon on or around 10/7/2013
• STAFF TRAINING PORTAL (Suzy Benton and Thuy Vo)
• If there is a fee-based training that you would like to attend, complete and submit to your supervisor the Training Request/Approval form (on Staff Training Portal); employee requesting signs and submit to manager for approval. NOTE: funds are limited -SB
• Staff Training Portal updated with new materials and page layout; check out Ebooks page and handouts/screenshots
• ACCIDENT DURING SHIFT (Laurie Covington)
• If a staff member is involved in an accident during a work shift (even on lunch break), employee must immediately notify supervisor, then supervisor/PIC will notify NL Admin., then HPL HR will be notified. 
• A drug test must be taken soon after the incident and the employee involved must be accompanied by a supervisor of the same sex to the drug testing facility. 
• TRESPASS AFFIDAVITS
• Official affidavits on-file at local substations. Non-official are located on G Drive if staff are required to present onsite. (I'll be posting HIL's and RIN's in the work room area soon. -MM)

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Dear Team,

I will be scheduling times to meet with each and every one of you to develop your HEAR work plan for this evaluation period. Stay tuned...

Thank you,

-Marcos Martinez

Shelf Reading Log

Hello, Team!

Some of you have suggested creating and maintaining a shelf reading log. Therefore, Katie has designed a template for us (Thank you Katie!) and we shall be using this. At HIL, you will find the shelf reading log by the staff mail boxes in the work room. At RIN, this is located at the CSD by the binders. Both are on a clip board. Please take the time to familiarize yourself with the log and their locations. If you are scheduled to "SH" and there are no books to shelve, please take the initiative to shelf read a section and refer to the log to avoid duplicating areas read. Some of you have already shown initiative and it is much appreciated. Currently, there are no assigned areas to shelf read.

The Shelf Reading Log template can be found on the G Drive >>>HIL/RIN>>> Shelf Reading Log (Word Doc).

If you think we can improve the log in any way, your feedback is welcomed.

Thank you,
-M