NL Manager's Meeting Notes - 10/24/2013

***The words below are Marcos Martinez's notes from the meeting. These are not quotes of the presenters.

• FACILITY ISSUES (presented by Shammi Gill)
• Submit work order using Sprocket and load photos of issues in G Drive>>Elva Alvarez>>Photos (photo is optional, but helps).
• ANNUAL REPORTS (Mary Wagoner)
• Begin writing monthly reports to make drafting the annual report easier and efficient. Reports due by 10th of the next month; start with October 2013 report.
• SIRSI & OTHER ISSUES (Mary Wagoner)
• Many complaints received from public stating that staff are talking bad about HPL's ILS (SIRSI). Please refrain from sharing internal issues with customers. We want to provide 
• CIRC ADMIN (Laurie Covington)
• Sara Ortiz on board with Circ Admin.; visiting NL sites to identify issues and/or observe workflows. This is an effort to build better relations between both divisions.
• Can email Sara directly regarding any circ-related issues.
• Circ policy being revised. Share concerns with committee: Djuina Hammett, Tony Goodwin or Richard Hurst
• HOLIDAY PICTURE CONTEST (Laurie Covington)
• NLs is having a Holiday Picture Contest (more details to come)
• Groupings may submit one photo for grouping
• Prizes included gift cards and/or cash; winners in mid-December
• LIB. CARD APPS (Theodora Ume-zeoke)
• Have lib card apps submitted to Fred's department by 1st of next month (ex. Oct. 2013 apps due by November 1st, 2013)
• SUPPLIES
• "Goo-Gone" and wipes purchaed for removal of tape residue. Request as needed.

NL Manager's Meeting Notes - 09/26/2013

• CMC (presented by Belinda Cox):
• Theme this year, "Build Up Our City"
• Online contributions, starting October 1st through October 31st
• Online auctions starts October 7th through October 18th
• 2nd Annual Fall Festival (Library Dept's fundraiser), on October 31st from 11am-2pm at Library Plaza
• Goal last year was $47k and reached $46k; this year's goal is $45k
• SAFETY (Laura Covington)
• Launching another safety initiative in January of 2014
• Safety Committee is seeking 1 member from NL staff to join committee
• COMPUTER-USE ONLY CARDS (Theodora Ume-Ezeoke)
• Refer to Library policy on Computer-Use Only Cards and follow closely
• No more guest/courtesy/temporary passes or cards to public; consistency across Library system is important for our customers
• Existing card # can be given as courtesy to customer if they present valid photo ID
• NOTE: Matricula Consular (Mexican Matriculate) can be used as valid photo ID for adults registering for a Comp-Use Only Card.
• (Smart Money: retain 3 years of financial docs)
• SPROCKET (Karrington Burnett)
• Sprocket manual can be found on NL Blog
• Ensure that on each Sprocket request (work order) that the correct location (HIL or RIN) has been uploaded in the appropriate field (located right under Contact Name field).
• (Please, Cc manager and person-in-charge (PIC) if you submit a work order. -MM)
• PERSON-IN-CHARGE (PIC) (Mary Wagoner)
• NL Admin. is asking that all locations have a PIC at each location and to bold the PIC on the weekly work schedule.
• SIRSI WORKFLOWS (Erin Cody)
• Staff working to setup a new profile when we log in to Workflows; more details coming soon via email. Changes to take place soon on or around 10/7/2013
• STAFF TRAINING PORTAL (Suzy Benton and Thuy Vo)
• If there is a fee-based training that you would like to attend, complete and submit to your supervisor the Training Request/Approval form (on Staff Training Portal); employee requesting signs and submit to manager for approval. NOTE: funds are limited -SB
• Staff Training Portal updated with new materials and page layout; check out Ebooks page and handouts/screenshots
• ACCIDENT DURING SHIFT (Laurie Covington)
• If a staff member is involved in an accident during a work shift (even on lunch break), employee must immediately notify supervisor, then supervisor/PIC will notify NL Admin., then HPL HR will be notified. 
• A drug test must be taken soon after the incident and the employee involved must be accompanied by a supervisor of the same sex to the drug testing facility. 
• TRESPASS AFFIDAVITS
• Official affidavits on-file at local substations. Non-official are located on G Drive if staff are required to present onsite. (I'll be posting HIL's and RIN's in the work room area soon. -MM)

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Dear Team,

I will be scheduling times to meet with each and every one of you to develop your HEAR work plan for this evaluation period. Stay tuned...

Thank you,

-Marcos Martinez