02/28/2019 Staff Meeting

02/28/2019

Good Morning,

Here are the notes from the February Staff Meeting.

1. Procedures
1. Checked in books placed on proper cart/shelf.
1. Board book/Picture Book etc.
2. Make sure to check in all books.
3. New/Float Books - Discharge Procedure 2X.
2. Renewing checked out books
1. Supposed to be brought in before renewal if limit is reached.
1. Can be given a "courtesy" but make a note in account.
3. Discards/Floats
4. GT/RM/RF
1. Should be assisting customers, greeting, or shelving/straightening.
1. Jennifer has already removed the chair at Ring's service desk.
2. Will remove GT/RM/RF chairs if staff not roving/assisting/shelve.
1. This has already happened at several other locations.
5. I-Pads/Android devices.
1. Paging, Clear Holds, Missing, etc. should be using mobile devices.
1. Hillendahl - Samsung Android Pad/iPad
2. Ring - I-Pad
2. GT/RM/RF should be using mobile devices
1. Assisting customers, library cards, etc.
6. Hotspots - Make sure ALL parts are returned/checked out
7. Always make notes in customers' accounts (fines waved, complaint, etc.)
2. Tablets - Language assistance!!!
3. HPL Databases - see handout.
4. Staff computer / desk use
5. Staff bathroom / breakroom use - please keep clean, etc.
6. Do not let patrons use their own paper! The only type of paper we can use is what is provided by coin copier. Other types of paper will mess with the printer's settings and can damage internal equipment. 
7. Do not let patrons manually open the drawer to try and print on the back side of the paper!! They are welcome to make double-sided copies using the menu settings on the copier. They may not open the drawer to try and print on the backside of a piece of paper that's already been printed on. Why? It will mess with the printer's settings and can damage internal equipment. 
8. Holly - Flip Kit Passes.
9. Proper Phone Greetings.
10. E.O. 1-50(7.1.13) PROHIBITED HARASSMENT: Impeding access by any employee or member of the public to a city restroom facility that is consistent with and appropriate to that person's expression of gender identity.
11. Sick leave usage - over 64hrs requires a doctor's note.

01/24/2019 Staff Meeting

Good Morning!

Here are the notes from the January Staff Meeting.

1. Staying Healthy.
2. Shelves - Please straighten during slow times, shelving, paging, etc.
3. Clear Holds clarification. (printed removal list and any item older than 14 days)
4. Sick / Vacation Leave and impact on schedules:
1. Request leave in Kronos.
2. Notify your direct report of submission.
3. Notify Katie and non-direct report manager - after approval.
5. Chain of command / direct reports.
1. Chris (Alma, Holly, Alice, Mary, Rudy, Sara, Laura, Katie)
2. Alma (Diana, Vilma, Kamal, Pete)
6. Technology Assessment - started! Finish by 02/04/19.
1. Shelve as we go.
7. Spring Break Performers - Holly
8. Work Progress Report #2 and Monthly Reports.
9. Arrive and Leave as a group.

12/20/2018 Staff Meeting

Good Morning!

Here are the notes from the December Staff Meeting.

1. Intermediate Computer Skills Assessment January 21 - February 29, 2019 (required)
2. Social Services SharePoint Site Training - January staff Meeting (required)
3. All PITS entries due within 24 hours of incident.
4. Customer Comment forms now online (paper forms can still be made available)
5. HIL/RIN email accounts:
1. Holds list sent daily.
2. Missing List sent every Saturday.
3. Collection HQ information.
4. Etc.
6. Staff - Please check out your HOLDS.
7. Kronos/ Time on the job
1. Against policy to combine lunch with your break.
2. Clocking in then leaving the building (going to car) against policy - Riding the clock.
3. Please complete morning assignments/tasks before any socializing.
8. Winter Reading Program.
9. Movie License Renewal.
10. FLIP KID guidelines.
11. STATS for 2018
1. Recording all stats critically important!
2. State reports based on customer contacts/square footage of library.
1. Hillendahl #6 at HPL
2. Ring #10 at HPL
1. Only 2 libraries grouping to have both libraries in the top ten!!!
3. FY18 Results (43 libraries):

             Circ.     Comp Use  Visitors  Ref   Direct  Notary  Outreach  Attend.  Programs  Attend  Service  Sq. Ft.  Ser
HIL       7        20       11   12   17    8      18       8      26       21    12       6
RIN     17        23       21  16    18    0      34     32     30       19     19      10

Comb.   4        8          5    5       7    x      10      4      10       14       4       1

That's all for now!

- Staff
 

11/09/2017 Staff Meeting

1. Library Materials reminder and Senior Manager inspection this month
2. Welcome Mary Wagoner - Youth Services Advocate
3. Computer Skills Assessment coming soon
4. Upcoming Events:
1. Literacy In The Bag @ Open House - Saturday, December 8 @ Ring Library
1. Volunteers hand out bags in community starting at 10 AM
2. Promote Library Recovery and Friends of HPL
3. Texas Tamale Company/Library Outreach Information Table/Ideas? Flyers in Bags?
2. Literacy In The Bag Collection Pick Up - Saturday, December 15 @ Ring Library
1. Volunteers pick up bags in community starting at 10 AM
2. Books will be sorted and stored for later pickup 1-5 PM
3. Santa @ Your Library & Open House @ Ring NL Planning Wednesday, December 19th
1. Santa - 4-5 PM                                  
2. Open House - 4-5:45 PM

Have a nice day!

- Staff

10/19/18 Staff Meeting

Good Afternoon!

1. HEAR WPR (turn in monthly reports please)
2. Hillendahl Halloween Happening & Ring STEM, Thursday, October 18, 5:50-7:45
1. Texas Recovery, Girl Scouts, etc.
3. CMC Update
1. CMC Fall Festival Friday, October 26, 11:00 - 1:00 @ CEN
2. All Libraries open @ 2:00 PM
4. Holiday Closings 
1. Paid Holiday TH/FR Nov. 22-23
2. No Pay/Change schedule Saturday, Nov. 24
5. HPL Staff Holiday Party Saturday, December 8, 7:00-11:00 PM
6. Computer Use - InPrivate use, social media, etc. (Nothing is private!)

Equity, Diversity, and Inclusion Team Building and Discussion

1. "I AM" POEM - Knowing each other better
2. "common cold" Exercise
3. https://www.youtube.com/watch?v=fvoWoMlwr-g
4. Harvard Test results
5. Uncomfortable Discussions
1. Race
2. Age
3. Jokes
4. Politics
5. Religion
6. Language - and not just foreign
7. Work ethic
8. Cliques

Trainings

1. New Incident Report Format (PITS)
1. https://houtx-my.sharepoint.com/:p:/g/personal/dominick_spinelli_houstontx_gov/EUtHgjiO8KFJgilpbm_yLQMB3jrVgXts7fDJPUPz1CLPbQ?e=BG0XTh
2. Online Library Card Applications
3. Copier - Scan to USB

That's all for now!

-Staff

Staff Meeting 08/23/2018

Here are the notes from the 08/23/2018 Staff Meeting.

1. Welcome to our new staff members Sara Siboldi and Diana Arriaga.
2. HEAR - Meet this month to set your plan for 2018-19.
3. Continue to scan all "Mark as Used" items
4. Health assessments for insurance.
5. Thank you for adjusting to the new schedule.
6. Continue pushing Self-check.
7. Check "In" or "Out" 3M icon when handling materials.
8. Clock in and out for all lunch breaks.
9. Please be on time for desk duties - especially around lunch times.
10. Vacation time - due to limited staff please plan ahead.
11. Thursday night program @ Ring?
12. Shelf Reading (order & condition)
13. CMC coming soon
14. Questions? Comments?

That's all for now!

- Staff

04/26/2018 Staff Meeting

Here are the notes from the Staff Meeting

1. HEAR - Keep sending monthly reports (use the Google Document on the Blog)
1. HEAR Work Progress Report #3 this week.
2. KRONOS - We are now shorthanded - all requests will be reviewed. 
1. Not all requests can be approved - must have coverage at both locations.
2. On the 15's please and 1 hr for lunch breaks.
3. Continue to scan all "Mark as Used" items - numbers reported dropped district wide.
4. Thank you for your input on our new schedule starting August 1.
1. We will be having a full staff meeting in May - TBA.
5. Super job working with tax information.
6. Thanks for understanding increased work load as we continue to have staff retire/move on to a new opportunities/transferred to other locations!!!

Have a nice day!

- Staff